Path B · Regulated Back-Office

Process documents 10× faster. Keep every audit trail.

AI-powered document intake + routing + reconciliation for dental chains, insurance brokerages, accounting firms, and legal practices. HITL gates. GDPR-native. EU-hosted.

Start 3-day AI Audit · €900 Book 15-min Call

3-day AI Audit · €900 · Money-back if under €3K savings identified

Sound familiar?

Regulated ops live in spreadsheets, email, and hope.

  • Your ops team is manually extracting data from 100+ documents per day — EOBs, intake forms, invoices, medical notes.
  • Compliance means every action needs an audit trail. Current process: spreadsheets + email + a lot of hope.
  • You've tried OCR tools. They got 80% accuracy and nobody trusted them after the first error.
  • Private LLM / non-US hosting is non-negotiable, but every vendor you looked at is AWS-only.
  • Scaling means hiring — but regulated roles (clinical admin, paralegals, insurance processors) take 6 months to onboard.
The Reframe

Introducing Regulated Back-Office Automation.

A HITL-gated document processing pipeline that extracts, validates, and routes your highest-volume documents — with every AI decision reviewable by a human before it affects a patient, claim, or client. EU-hosted. Full audit trails. Private LLM available.

What you get

Five pieces the regulator will accept.

  1. 01

    Smart Document Ingestion

    Feature. Multi-format OCR + structured data extraction (PDF, scan, email, forms).

    Advantage. 95%+ first-pass accuracy, not 80%.

    Benefit. Your admin staff reviews exceptions, not every document.

  2. 02

    HITL Approval Routing

    Feature. Every AI-parsed document lands in the right human queue based on type, risk, and value.

    Advantage. Low-risk items auto-approve; high-risk items escalate.

    Benefit. Compliance officers get audit trails automatically.

  3. 03

    Reconciliation & Matching

    Feature. Matches documents to claims, invoices, or client records with fuzzy logic.

    Advantage. Catches duplicates and mismatches your spreadsheet process misses.

    Benefit. Your team stops reconciling in Excel on Fridays.

  4. 04

    Private LLM Option

    Feature. Deploy the AI layer on YOUR servers (Hetzner EU or on-prem).

    Advantage. Zero data ever leaves your perimeter.

    Benefit. You can confidently say "no US data transfer" to compliance auditors.

  5. 05

    Audit Trail Export

    Feature. Every AI action logged with timestamp, human approver, and decision rationale.

    Advantage. Regulators get what they ask for in one CSV.

    Benefit. Sleep better before DPA inspections.

How it works

From audit to steady state in 6-8 weeks.

01

3-day AI Audit (€900)

We map your document volume + compliance constraints + identify your 2-3 highest-pain document types.

02

Week 1-6 — Build + pilot

Pipeline live for one document type. HITL gates verified. Audit trails validated against regulator expectations.

03

Month 2+ — Expand

€250-500/mo per location (multi-site chain) OR €1-3K/mo per multi-location group. Add document types as needed.

Track record

8+ years building production AI.

GALOR builds regulated AI systems with zero US data transfer, documented legal bases, and EU-only hosting. References from healthcare + accounting + legal clients available under NDA.

Pricing

Per location or per group. Always transparent.

Entry
€900 · 3-day AI Audit
One-time setup
€3-8K (includes HITL workflow design + first document type)
Per location
€250-500/mo (dental chains, small clinic groups)
Multi-site group
€1-3K/mo (insurance brokerages, regional accounting)

Money-back on the audit if we don't identify €3,000+ in annual savings. Month-to-month after pilot — no lock-in.

Start 3-day AI Audit · €900
FAQ

Common questions

  • EU servers. Data processor agreement. Art 6(b) + 6(f) documented. Optional private LLM deployment for zero-transfer setups.

  • Legal (paralegal workflows), accounting (reconciliation), logistics (customs docs) — same pattern. We confirm fit in the audit.

  • Likely yes if volume is predictable. Edge cases are part of the audit scope — we tell you where the pipeline breaks before you commit.

  • HITL gate catches it. Audit trail shows what was flagged and who approved. Nothing reaches a client without human signoff on high-risk items.

  • HIPAA is US; we target GDPR + national DPA frameworks (Slovenian ZVOP-2, Polish RODO, etc.). EU-equivalent regulated posture.

  • Pilot: 4-6 weeks from audit. Full rollout: quarter-based, depends on document type count.

  • Month-to-month after pilot. Your audit trail data is yours. We hand off code + configs on request.

Three pillars. Back-office is one.

If you process 50+ documents per day and live under a DPA or regulator — start with the audit. We'll tell you honestly if the pipeline fits before you commit.

Start 3-day AI Audit · €900

Money-back if we don't identify €3,000+ in annual savings.